How to find colleagues

Search by colleague’s name

Ronspot allows users to search for colleagues by employee name, providing a quick and intuitive way to see who is scheduled to be in the office on a particular day. This feature is especially useful for coordinating in-person meetings, planning collaborative work, or checking whether a specific colleague is onsite before travelling to the office. Users can simply select an employee from the list to view their office attendance, making it easier to stay connected and plan their working day effectively.

^{The Colleagues page in the Ronspot web app, accessible at app.ronspotflexwork.com}

1. Navigate to the Colleagues page

• On the web app, click on Colleagues in the left navigation bar

• On the mobile app , tap the + icon in the navigation bar, then select Find colleagues.

2. Select a colleague’s name

• Type a colleague’s name in the search bar

• Then select a colleague from the list

3. View the bookings

• You’ll now see your colleague’s upcoming bookings in chronological order.

• You can narrow down the results using the zone selector at the top of the screen.

• Zones with privacy settings enabled will not appear in the search.

Search by emergency roles

Ronspot also allows users to search for individuals based on their emergency role within the organisation. This functionality helps employees quickly identify designated personnel responsible for workplace safety, such as fire wardens, first aid responders, or other emergency contacts. By making these individuals easy to locate, the feature supports workplace safety procedures and ensures that employees can quickly find the appropriate point of contact when needed. 

^{The Emergency roles page in the Ronspot web app, accessible at app.ronspotflexwork.com}

1. Navigate to the Emergency roles page

• On the web app, click on Emergency roles in the left navigation bar

• On the mobile app , go to the Profile tab, then tap Emergency roles

2. Select a role

• Select an emergency role from the dropdown menu at the top of the screen

• Emergency role searches are available only for roles that have been configured and assigned by administrators.

3. View the bookings

• Matching colleagues will appear below, showing their upcoming bookings in chronological order.
• If a green map pin icon appears in the top-right corner, tap it to jump to the map and locate them.