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How to use Ronspot meetings rooms with Outlook

This guide will help you through the steps to create and edit meetings that are connected to meeting rooms in Ronspot with Ronspot's Microsoft 365 integration.

 

Contents

  1. Use Outlook to reserve a room
  2. Compatibility

 

Prerequisite: The room names used in the Location field must be linked to meeting rooms in Ronspot, this should already have been done by a Ronspot administrator and/or Exchange administrator by following the steps in How to sync Outlook calendars with Ronspot using Microsoft 365

 

Use Outlook to reserve a room

Follow these steps to reserve a room:

1. Create a meeting as normal.

2. Choose a room (that is connected to Ronspot) in the Location field.

3. Click Send.

 

 

Compatibility

The following items are not compatible with a Ronspot meeting room, when a meeting is created or edited using one of the following then you will receive an email listing what is supported by Ronspot rooms and a meeting cancellation invite email which automatically cancels the incompatible meeting.  

  • Recurring meetings
    • Recurrence pattern
      • Repeat on a specific (Nth) day in a month.
      • Repeat on a yearly occurrence.
      • Repeat
    • Edit and cancel existing meeting buttons
      • "This and all following events" dropdown option.

 

This list will be reduced over time as we continuously improve the integration with Microsoft 365.