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How to assign a permanent space

Assigning a permanent space in Ronspot ensures that a specific desk or parking space is reserved exclusively for a particular employee on a recurring basis.

Step 1: Access the scheduler

  1. Log in to the Ronspot admin panel.
  2. Navigate to Bookings > Scheduler.

Step 2: Select the zone

  • In the top-right corner of the scheduler page, select the zone where you want to assign a permanent space.
  • Once selected, you will see a timetable displaying the weekdays and the available spaces for that zone.

Note:  Permanent assignments are currently not supported for hourly spots.

Step 3: Assign a space

  • Click on the + Icon:
    • Locate the specific day and space you want to assign permanently to a user.
    • After selecting the cell, click on the + icon to begin the assignment process.
  • Select the user:
    • A search box will appear. Type the first three letters of the employee’s name you wish to assign to this space.
    • Choose the correct employee from the dropdown list that appears.

Note: If the employee does not appear in the search box, ensure that they have access to the selected zone and do not have another space assigned within that zone.

  • Save the assignment:
    • Click the tick button to save the assignment.
    • Please note that it may take a few seconds for the recurring bookings to be created.

Step 4: Delete a scheduled booking

  • If you need to delete a scheduled booking, simply click on the - icon next to the user’s name in the timetable cell.

Tips for efficient scheduling

  • Assigning the same space over multiple days:
    • If you want to assign the same space to the same user from Monday to Friday, toggle the Edit all weekdays option to Yes at the top of the page.
    • This will allow you to apply the assignment across all weekdays with a single action, saving time.
  • Bi-weekly configurations:
    • If you need to create a different schedule every two weeks, toggle the Edit both weeks together option to Yes.
    • This will display a second timetable below the first, allowing you to configure a Week 1 and Week 2 schedule separately.