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How to connect ACT365 to Ronspot

This guide provides detailed, step-by-step instructions for integrating Ronspot with the Vanderbilt ACT365 access control system.

ACT365 is a cloud-based access control platform that helps ensure only authorised users can access your facilities. Integrating ACT365 with Ronspot enables seamless synchronisation between your booking system and your physical access control.

Prerequisites

Before integrating Ronspot with ACT365, you will need:

  • An active ACT365 account and subscription

  • A configured ACT365 controller

  • The username and password for your ACT365 account

These ACT365 credentials will be entered into the Ronspot integration settings as outlined below.

Step 1: Log in to Ronspot admin panel

Step 2: Navigate to Account > Integrations

  • In the left-hand menu, go to Account > Integrations 

Step 3: Add a new integration

  1. Click  Add integration button at the top of the screen.
  2. In the pop-up window, choose ACT365 from the list of available integrations.

Step 4: Configure the ACT365 integration

  • On the configuration screen, enter the following details:

    • Name: Enter a name for the integration (e.g., ACT365 – Ronspot Integration)

    • Username: The email address used to sign in to your ACT365 account

    • Password: The password for your ACT365 account

    • Status: Set the status to Active.

    • Enable check-in logs: Activate the toggle to retrieve data from ACT365 (used to populate Ronspot reports).
  • Press Save

Note: If you do not have these credentials, please contact your ACT365 partner installer. They can create or provide the required login details.

act365-checkin0

Step 5: Associate your Ronspot zones

You can now connect specific Ronspot zones to your ACT365 account. This allows you to choose which zones require ACT365 access control.

  • In the list of integrations, locate the ACT365 integration you just created.
  • Click the camera icon in the Actions column to manage zone associations.

act365-2b

Step 6: Add an association

  • Click the Add association button at the top of the page.
  • Configure a new association:

    • Zone: Select the Ronspot zone you wish to connect

    • Site: Choose the corresponding ACT365 site

    • Cardholder Group: Select the relevant ACT365 cardholder group

  • Click Complete to save the association.

  • Repeat this process to add more zone associations as needed.

act365-3

Step 7: Modify a zone in Ronspot

  • Go to Spaces > Zones and maps.

  • Select the zone you want to update and click the zone name or the pencil icon to edit it.

Step 8: Enable access control check-in

  • Go to the Check-in tab.

  • For the Check-in type, select Access control (ACT365).

  • Click Update.

act365-checkin

Step 9: Apply to additional zones

  • Repeat Steps 7 and 8 for any other zones that should receive check-in logs.

  • Note: This option is only available for zones configured in Step 6.

 

If you need further help, please reach out at support@ronspotflexwork.com