---
title: How to connect ACT365 to Ronspot
description: ACT365 is a cloud-based access control platform that helps ensure only authorised users can access your facilities. Integrating ACT365 with Ronspot enables seamless synchronisation between your booking system and your physical access control.
---
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December 11, 2025
# How to connect ACT365 to Ronspot
## This guide provides detailed, step-by-step instructions for integrating Ronspot with the Vanderbilt ACT365 access control system.
---
ACT365 is a cloud-based access control platform that helps ensure only authorised users can access your facilities. Integrating ACT365 with Ronspot enables seamless synchronisation between your booking system and your physical access control.
### Prerequisites
Before integrating Ronspot with ACT365, you will need:
- An active ACT365 account and subscription
- A configured ACT365 controller
- The username and password for your ACT365 account
These ACT365 credentials will be entered into the Ronspot integration settings as outlined below.
#### Step 1: Log in to Ronspot admin panel
- Sign in to your **[Ronspot admin panel](https://admin.ronspot.ie/)** using your administrator credentials.
---
#### Step 2: Navigate to Account \> Integrations
- In the left-hand menu, go to `Account > Integrations`
---
#### Step 3: Add a new integration
1. Click `Add integration` button at the top of the screen.
2. In the pop-up window, choose `ACT365` from the list of available integrations.
---
#### Step 4: Configure the ACT365 integration
- On the configuration screen, enter the following details:
- **Name**: Enter a name for the integration (e.g., *ACT365 – Ronspot Integration*)
- **Username**: The email address used to sign in to your ACT365 account
- **Password**: The password for your ACT365 account
- **Status:** Set the status to `Active`.
- **Enable check-in logs:** Activate the toggle to retrieve data from ACT365 (used to populate Ronspot reports).
- Press `Save`
**Note:** If you do not have these credentials, please contact your ACT365 partner installer. They can create or provide the required login details.
---
#### Step 5: Associate your Ronspot zones
You can now connect specific Ronspot zones to your ACT365 account. This allows you to choose which zones require ACT365 access control.
- In the list of integrations, locate the ACT365 integration you just created.
- Click the **camera icon** in the `Actions` column to manage zone associations.
---
#### Step 6: Add an association
- Click the `Add association` button at the top of the page.
- Configure a new association:
- **Zone**: Select the Ronspot zone you wish to connect
- **Site**: Choose the corresponding ACT365 site
- **Cardholder Group**: Select the relevant ACT365 cardholder group
- Click `Complete` to save the association.
- Repeat this process to add more zone associations as needed.
---
#### Step 7: Modify a zone in Ronspot
- Go to `Spaces > Zones and maps`.
- Select the zone you want to update and click the zone name or the pencil icon to edit it.
---
#### Step 8: Enable access control check-in
- Go to the `Check-in` tab.
- For the **Check-in type**, select `Access control (ACT365)`.
- Click `Update`.
---
#### Step 9: Apply to additional zones
- Repeat **Steps 7** and **8** for any other zones that should receive check-in logs.
- **Note:** This option is only available for zones configured in **Step 6**.
If you need further help, please reach out at [support@ronspotflexwork.com](mailto:support@ronspotflexwork.com)
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