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How to connect iPevia to Ronspot

This guide provides step-by-step instructions for integrating iPevia, an access control system by Castel, with Ronspot.


I) Introduction

II) Prerequisites

III) Configure booking sync

IV) Enable check-in logs

V) Conclusion

 

I) Introduction

Ronspot’s integration with iPevia requires the creation of two distinct API user profiles to enable secure and efficient data exchange. The first API user allows Ronspot to update access details in the iPevia system using SOAP-based communication, ensuring that access permissions remain accurate and up to date. The second API user supports a webhook-based workflow, enabling Ronspot to receive barrier entrance logs sent by iPevia and automatically populate corresponding reports within Ronspot. Together, these API users establish a streamlined integration that enhances access management and reporting capabilities across both platforms.

II) Prerequisites


III) Configure booking sync

Step 1: Log in to iPevia Manager

  1. Open your web browser and log in to your iPevia Manager account.

Step 2: Navigate to 'Software operators > Special users'

  1. In the navigation sidebar, go to Software operators.
  2. Click on Special users on the left side of the screen.

Step 3: Add a new API user

  1. Click on Add new user.

  2. Fill in the following fields:

    • Login: Create a username for the API (e.g., "Ronspot").
    • Password: Create a secure password for the API.
    • Type: Choose API from the dropdown menu.
    • Site: Select the site you want to manage with Ronspot.

  3. Configure the credentials:

    • Credential: Choose Other (hex).
    • Type (Name): Select pt:CUSTOM.
    • FormatType list: Choose WIEGAND37.
    • CredentialIdentifier: Hexadecimal.

    • Click Save to create the API user.

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    If the Other (Hex) option is not visible:

    • Go to the iPevia Manager homepage
    • Select Site Wizard.
    • Under the 1. Site section, click on Enable/Disable Credential Types.
    • Then check the Third-party credential (hexadecimal) option.

    Step 4: Log in to Ronspot admin panel

    Step 5: Navigate to Account > Integrations

    1. In the admin panel, go to Account > Integrations.

    Step 6: Add a new iPevia integration

    1. Click on the Add integration button at the top of the screen.
    2. In the pop-up window, select iPevia.

    Step 7: Configure the iPevia integration

    1. Fill in the following fields:
      • Name: Choose a name for the integration (e.g., iPevia - Ronspot integration).
      • Username: Enter the same username you created in Step 3.
      • Password: Enter the same password you created in Step 3.
      • Status: Set the status to Active.
      • Enable check-in logs: Set it to Inactive for now (this will be explained later in the  in "Enable check-in logs")
    2. Click Save.

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    Step 8: Set up the camera integration

    1. In the list of integrations, locate the new iPevia integration.
    2. Click on the camera icon in the Actions column to connect zones.

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    Step 9: Add an association

    1. Click on the Add association button at the top of the page.
    2. Create a new association:
      • Select your Ronspot zone.
      • Select the site configured on iPevia Manager.
    3. Click Complete to save the association.
    4. Repeat this step to create additional associations if necessary.

    Ipevia-Integration-4-1

    Step 10: Modify your zone in Ronspot

    1. Navigate to the Spaces > Zones and maps tab in the Ronspot admin panel.
    2. Select the zone you wish to modify, and click on the zone name or pencil icon to edit it.

    Step 11: Enable the 'Card access required' option

    1. Go to the Advanced tab under the zone’s editing parameters.
    2. Enable the Card access required option.

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    Step 12: Add card numbers for employees

    1. Navigate to the Employees tab in the Ronspot admin panel.
    2. A new column labeled Card number will be visible.
    3. Enter a card number for each employee.

    Ipevia-Integration-6

    Step 13: Make a booking on Ronspot

    • On the Ronspot employee app, make a booking for the current day.

    Step 14: Verify logs on iPevia Manager

    1. Log back into the iPevia Manager.
    2. Go to the Tools tab in the navigation sidebar.
    3. Click on the Log sub-tab.
    4. In the second column from the left (user name), verify that all actions performed by Ronspot are logged. The name you chose in Step 3 will appear here.

     

    IV) Enable check-in logs

    Step 15: Return to iPevia Manager

    Step 16: Create a new operator group

    • In the navigation sidebar, go to Software operators > Operators and Operator groups.

    • Click Add an operator group.

    Step 17: Configure the operator group

    • Name: Assign a recognisable name to the group (e.g., Ronspot API).

    • Type: Select Customisation.

    • Application Access: Select Web/API.

    • Multi-company profile: Tick this option if your iPevia account manages access for multiple companies.

    • Rights of the group: On the first line (Function/Sub-function), enable all four options: View, Edit, Add, and Delete.

    • Click Save.

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    Step 18: Create a new operator

    • After saving the group, click Add an operator at the top of the screen.

    Step 19: Configure the operator

    • Group of operators: Ensure the group created in Step 17 is selected.

    • Last name: Enter a recognisable last name (e.g., Ronspot).

    • First name: Enter a recognisable first name (e.g., API).

    • Password: Enter a password and keep it safe—it will be required in Step 23.

    • Password confirmation: Re-enter the password.

    • Email: Enter an email address—this will be used when configuring the webhook in Step 23.

    • You may leave the remaining fields empty.

    • Click Save.

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    Step 20: Return to the Ronspot admin panel

    Step 21: Edit the existing iPevia Integration

    • Go to Account > Integrations.

    • In the list of integrations, locate the iPevia integration created in Step 7.

    • Click the pencil icon in the Actions column to edit it.

    Step 22: Configure the webhook

    • Activate the Enable check-in logs toggle.

    • Two new fields will appear:

      • Webhook email: Enter the email configured in Step 19.

      • Webhook password: Enter the password created in Step 19.

    • Click Update.

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    Step 23: Modify a zone in Ronspot

    • Go to Spaces > Zones and maps.

    • Select the zone you want to update and click the zone name or the pencil icon to edit it.

    Step 24: Enable access control check-in

    • Go to the Check-in tab.

    • For the Check-in type, select Access control (IPevia).

    • Click Update.

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    Step 25: Apply to additional zones

    • Repeat Steps 23 and 24 for any other zones that should receive check-in logs.

    • Note: This option is only available for zones configured in Step 9.

     

    V) Conclusion

    Following these steps, your iPevia system should now be successfully integrated with Ronspot. This integration allows seamless control over site access and management by sending a whitelist of users with active bookings to the iPevia controller. It also ensures accurate check-in logs in Ronspot by using the iPevia webhook to retrieve parking entrance events from iPevia and populate the corresponding Ronspot reports.

    If you have any questions, please contact support@ronspotflexwork.com.