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How to connect Microsoft Entra ID to Ronspot

This guide walks you through the complete process of connecting Microsoft Entra ID to Ronspot.

Connecting Microsoft Entra ID (formerly known as Azure Active Directory or Azure AD) to Ronspot enables users to sign in using their existing Microsoft credentials. This provides a more seamless login experience, simplifies access management for administrators, and helps improve security by allowing your organization to manage authentication through Microsoft Entra ID. 

Contents

  1. Steps in Ronspot
  2. Steps in Azure
  3. Testing the connection
  4. Troubleshooting

 

1. Steps in Ronspot

1.1. Login to the Ronspot admin portal

admin-panel

1.2. Go to ‘Users > Login methods’

  • In the sidebar menu, go to Users > Login methods.

1.3. Click on the ‘Microsoft Entra ID’ icon

  • Find your domain name in the list displayed.

  • Click on the Microsoft logo in the Microsoft Entra ID column next to your domain name.

screenshot-domain

If your domain name isn’t listed, enter it in the field above the table and click Add domain to include it.

1.4. Switch to ‘Active’ and save

  • Set the configuration as follows:

    • Apply to: Select Employees or Employees and Administrators

      • Enabling it for the Employees page is required for Steps 2.7 and 2.8.

    • Status: Toggle the switch from Inactive (grey) to Active (blue).

  • Click on the Save button at the bottom of the page.

azure-config

 

 

2. Steps in Azure

2.1. Login to the Azure portal

  • Open your web browser and navigate to portal.azure.com.
  • Enter your credentials to log in.

2.2. Go to ‘Microsoft Entra ID’

  • In the Azure homepage, under 'Azure services', click on Microsoft Entra ID.

entraID

2.3. Go to ‘Enterprise applications’

  • In the left-hand sidebar, click on Enterprise applications.

  • This will bring you to your company's overview page.

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2.4. Add a ‘New application’

  • At the top of the Enterprise Applications page, click on the + New application button.

Azure-03

2.5. Find the Ronspot app in the Azure AD Gallery 

  • In the Azure AD Gallery, type Ronspot in the search bar.

  • Click on the app named Ronspot Parking and Desk Management.

Azure-04

2.6. Sign up for the Ronspot application

  • A pop-up will appear on the right side of the page.

  • Click on the blue button Sign up for Ronspot Parking and Desk Management.

Azure-05

2.7. Log in to the Ronspot employee app

  • You will be automatically redirected to Ronspot web login page.

  • Enter your Azure global admin email address.

⚠️ Important: You must use the exact same email address associated with your Global Admin role in Azure. Using a different email address will prevent the permissions screen from appearing in the next step, which is required to complete the setup.

  • Tick the checkbox to accept the Terms and Conditions, then click Confirm.

  • On the next screen, select Continue with Microsoft to log in.

microsoft-sso

2.8. Give permissions

  • On the Microsoft permissions page, if prompted, tick the option Consent on behalf of your organization.

  • Then click on the Accept button. 

Azure-06
 

2.9. Go to ‘Users and groups’

  • Return to the Azure portal
  • In the left-hand sidebar, click on Users and groups.
Azure-07

2.10. Click on ‘Add user/group’

  • On the Users and groups page, you will see a list of employees who have been granted access to Ronspot via Azure AD.

  • To add a new employee, click on the Add user/group button at the top of the list.

Azure-08

2.11. Add new users

  • In the search box, type the name of the user you want to add.

  • Select the corresponding user from the search results.

  • Click on the Select button. 

Azure-10

 

3. Testing the connection

3.1. Go to the Ronspot web application


3.2.  Select a Microsoft account 

  • Enter an email address that was added in Step 2.11.
  • Click Continue with Microsoft

microsoft-sso

3.3. Complete the login process

  • Sign in using your Microsoft account.
  • Complete the Microsoft authentication process if prompted.
  • If the connection is successful, you will be automatically redirected to the Ronspot web application.

You have now successfully connected Microsoft Entra ID to Ronspot. This integration allows your users to access Ronspot using their Microsoft Entra credentials, streamlining the process and enhancing security.

 

4. Troubleshooting

4.1. Some options are greyed out in the Azure portal

This usually means that your account does not have the required permissions to access or modify these settings.

❇️ How to resolve:

Contact the person responsible for Microsoft Entra ID in your organization and ask them to either:

  • Grant you the required permissions, or
  • Make the necessary changes on your behalf

 4.2. Users are asked to request permissions when signing in 

On app.ronspotflexwork.com, if users are prompted to request permissions when signing in to Microsoft, admin consent may not have been granted during the setup.

This can happen if the account used in Step 2.7 did not have the required administrator permissions, meaning that Step 2.8 could not be completed successfully.

❇️ How to resolve:
  1. In the Microsoft Entra admin center, go to Enterprise applications.
  2. Select Ronspot Parking and Desk Management
  3. Go to Permissions
  4. Click Grant admin consent for Ronspot Limited
  5. Complete the Microsoft confirmation process.

Once admin consent has been granted, you should see two permissions under the Admin consent tab and four permissions under the User consent tab.

Users should then be able to sign in to Ronspot without being asked to request permissions.

entraIDpermissions

4.3.  We'd like to map a Microsoft property to a Ronspot property 

If you want to automatically assign new users who register with Ronspot to specific groups based on their Microsoft properties, you can configure property mapping.

This allows users to automatically inherit the appropriate Ronspot properties based on information from Microsoft Entra ID.

❇️  What to do:

4.4.  Other issues 

 For any other issues, refer to the documentation provided by Microsoft or Ronspot, or contact Ronspot Support for further assistance. 

❇️ How to get help: 
  • Microsoft Entra documentation: Refer to Microsoft's Add an enterprise application guide for instructions on adding an existing application from the Microsoft Entra application gallery. 
  • Ronspot Support: If you are unable to resolve the issue, contact Ronspot Support for further assistance.