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How to create admin alerts

Admin email alerts in Ronspot are an essential tool for keeping administrators informed about key activities and potential issues within the system.

Table of contents

  1. Create an admin email alert
  2. Customise the admin alert template

 

Creating an admin email alert

Step 1: Navigate to Admin alerts

  1. Log in to the Ronspot admin panel.
  2. In the sidebar menu on the left, click on Account.
  3. Under Account, select Admin alerts.

Step 2: Add a new alert

  1. Click on the Add alert button to create a new admin alert.

Step 3: Configure the alert

  1. Zone: Select the name of the zone for which you want to send the alert.

  2. Alert type: Choose the category of alert you want to send. The available options are:

    • Parking violations
    • Booking and releasing spaces
    • Guest booking list
    • Past booking report
    • Meetings

  3. Email templates: Select the appropriate template that corresponds to the type of alert you're configuring. Templates determine the format and content structure of the email.

  4. Email address: Enter the email addresses of the recipients who should receive this alert. You can enter up to 4 email addresses.

Step 4: Save the alert

  1. After configuring all the settings, click on the Add button to save the alert. The alert will now be active and will send emails according to the settings you’ve specified.

 

Customise the admin alert template

To further tailor the content of your admin email alerts, you can customise the email templates used. Follow these steps to personalise the email content:

Step 1: Access the email templates

  1. In the admin panel, click on Account in the sidebar menu.
  2. Under Account, select Email templates.

Step 2: Add a new template

  1. Click on the Add template button to create a custom template that can overwrite the default email alerts.

Step 3: Select the template name

  1. Category: Choose a template name that starts with 'Admin alert'.
    • Each template name corresponds to a specific type of email or notification that Ronspot sends out (see the list of default templates below).

Step 4: Customize the email content

  1. Edit the Subject field to set the desired subject line for your alert email.
  2. Modify the Body field to adjust the message body.
    Use this section to include any specific information or instructions that should be part of the alert.

Step 5: Save the template

  1. Once your customisations are complete, click on the Create button to save the new template. This template will now be used for the selected alert type.

 

By following these steps, you can effectively set up and customise admin email alerts in Ronspot, ensuring that the right people are informed at the right time.