---
title: How to delete or deactivate an employee's account
description: Learn how to delete or disable an employee in Ronspot. Deleting an employee is permanent and irreversible, while disabling an employee temporarily deactivates their account without deleting it.
---
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September 14, 2026
# How to delete or deactivate an employee's account
## Learn how to delete or deactivate an employee in Ronspot. Deleting an employee is permanent and irreversible, while disabling an employee temporarily deactivates their account without deleting it.
---
### Table of contents
> 1. [Disambiguation](https://help.ronspot.co/how-to-delete-or-disable-an-employee#deleting-vs-deactivating)
> 2. [Deleting an employee's account](https://help.ronspot.co/how-to-delete-or-disable-an-employee#deleting-an-employee-account)
> 3. [Deactivating an employee's account](https://help.ronspot.co/how-to-delete-or-disable-an-employee#disabling-an-employee-account)
### 1. Disambiguation
When you **delete an account permanently**, all data associated with that account is erased and cannot be recovered. This action is **irreversible** and should only be used when an account is no longer needed.
> **Example:** An employee leaves the company permanently, and their account is no longer required. In this case, deleting their account ensures that their data is removed from the system.
When you **deactivate an account**, the account remains in the system, but the user **cannot log in or make new bookings**. Additionally, **all existing bookings are deleted and cannot be recovered** upon reactivation. However, the account itself, including user details, remains stored and can be reactivated when needed.
> **Example 1:** An employee goes on extended leave (such as maternity leave or a sabbatical). Instead of deleting their account, an administrator can **deactivate it**, allowing them to regain access when they return—though they would need to rebook any previous reservations.
>
> **Example 2:** An employee repeatedly violates parking rules, such as parking in unauthorised spaces. As a consequence, their account is **temporarily deactivated** to prevent further violations. Once they acknowledge the policy and agree to comply, the account can be reactivated, but their previous bookings will not be restored.
### 2. Deleting an employee's account
#### Step 1: Navigate to 'Employees'
- Log in to the [Ronspot admin panel](https://admin.ronspot.ie/).
- Navigate to `Users > Employees`.
#### Step 2: Select 'Delete employee'
- Locate the employee
- In the 'Actions' column, click on `...`
- Then select `Delete employee`.
#### Step 3: Confirm the deletion
- A pop-up window will open. To confirm the deletion, type the confirmation word in the provided field.
- Then click the `CONFIRM` button.
### 3. Deactivating an employee's account
#### Step 1: Navigate to 'Employees'
- Log in to the [Ronspot admin panel](https://admin.ronspot.ie/).
- Navigate to `Users > Employees`.
#### Step 3: Click the 'Active' link
- Locate the Employee
- In the 'Status' column, click the `Active` link associated to this employee.
#### Step 4: Confirm the deactivation
- A pop-up window will open with the message: "This user will keep any booked spaces even if they are inactive."
- Click `OK` to deactivate the employee.
**Reactivating an employee**: To make an employee active again, simply click on the `Inactive` link in the 'Status' column. Note: while you can reactivate their account, any bookings that existed at the time of deactivation will not be restored.
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