How to make a booking

Get a random space from the calendar

Select a space from the map

Make a Quick Booking

Book a meeting room

1. Get a random space from the calendar

This option is currently available only for all-day spaces. To book an hourly space, please click Go to map (see the next paragraph).

The quickest way to make a booking is through the Calendar. Simply select your preferred day and choose Get a random space. The system will automatically allocate an available space based on the selected zone and date. This option is perfect if you're in a hurry and don't mind which specific space you are assigned.

1.1. Go to the calendar

On the web and mobile app, navigate to the Calendar tab

1.2. Select a day

Click on an available day, indicated by a green dot. Days that are fully booked or unavailable will not show a green dot.

1.3. Select 'Get random space'

A popup will appear
Click on the Get random space button

1.4. View your booking

If the booking is successful, an orange ribbon will appear in the calendar cell for the selected day, showing the name of the space allocated to you. If no space is available, you will see an error message — try selecting a different zone or date.

2. Select a space from the map

The most precise way to make a booking is through the Map, as it allows you to select the exact space you want. Access the map, view the available spaces, and choose a specific desk, parking space, or meeting room directly from the interactive layout. This option is perfect if you're looking for a particular space or want to sit near a colleague.

2.1. Go to the map

There are two ways to access the Map from the web and mobile app:

Navigate directly to the Map tab.
Or from the Calendar, select a day and click Go to Map.

2.2. Select a space

Click on an available space, represented in green on the map.

2.3. Select 'Get random space'

A popup will appear.
If the space you are booking is configured for hourly bookings, you will be prompted to select the time you would like to book.
Click on the Confirm button to confirm your booking.

2.4. View your booking

Once you have confirmed the booking, the space will turn blue on the map, and your name will appear on the space, indicating that the booking has been successfully assigned to you.

3. Make a Quick Booking

A third way to make a booking is by using our Quick booking functionality. This allows you to define your booking criteria, and the system will return the spaces that best match your requirements. You can either proceed with the suggested space or choose another option from the list of available spaces.

3.1. Go to 'Quick booking'

On the web app, navigate to the Quick booking tab.
On the mobile app, tap the + icon in the centre of the navigation bar and choose Create new booking.

3.2. Set your preferences

Choose the details of your booking, such as the space type, zone, date, and any tags you would like to apply.
Once you've set your preferences, tap the Next button.

3.3. Confirm your booking

Ronspot will suggest an available space that matches your search criteria.If multiple spaces match your requirements, use the dropdown menu to view the list of available options and select a different space if desired.
Tap Confirm to finalise your booking. Once confirmed, your booking will appear on the Home, Calendar, and Map screens.

4. Book a meeting room

Booking a meeting room in Ronspot requires a few additional details compared to booking a desk or parking space, such as a meeting name, start and end time, recurrence, and participants. You can start the process from three screens — the Calendar, Map, or New Booking screen — and you'll be guided through the same steps regardless of where you begin.

4.1. Start the booking process

From the Calendar, tap on a day and select Schedule meeting
From the Map, simply tap on an available meeting room, represented in green on the map
From the New booking page, select the Meeting tab

4.2. Set the meeting details

Room – Select the meeting room you would like to book.
Start and end time – Choose when your meeting will begin and end.
Meeting Name – Enter a title for your meeting. This helps attendees identify the purpose of the booking and will appear in the booking details.
Recurrence – If the meeting takes place regularly, you can set a recurrence pattern (for example, daily, weekly, or monthly) to create multiple bookings at once.
Description – Add any relevant information about the meeting, such as the agenda, objectives, or special requirements. This information can be useful for attendees and room administrators.
Click Next

4.3. Add participants

In the next step, use the search box to find and select participants by name or email address. Participants are optional — you can skip this step if the meeting has no additional attendees.
Then click Next.

4.4. Confirm the meeting

Click Schedule to confirm the meeting.
Both the organiser and participants will receive an email confirmation shortly after.

You're now ready to make your first booking with Ronspot. Whether you're reserving a desk, a parking space, or a meeting room, the process is designed to be quick and straightforward. To cancel or edit an existing booking, see the Manage Bookings guide.

If you experience any issues while making a booking, can't find an available space, or have any questions about the platform, please contact our support team for assistance. We're here to help and ensure you have the best possible booking experience.