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How to make a space inactive

Ronspot allows you to manage the availability of desks, parking spaces, and meeting rooms by setting them to inactive status, either permanently or temporarily. 

Step 1: Edit a space

  1. Log in to the Ronspot admin panel

  2. To edit a space from the map view:

    1. Go to Insights > Live View.
    2. Click on a space on the map and select Edit Space.

    inactive_space

  3. Alternatively, you can edit a space from the Spaces menu:

    1. Go to Spaces and select Parking Spaces, Desks, or Meeting Rooms, depending on the type of space you want to edit.
    2. Find the relevant space in the list.
    3. Click the space name or the edit icon in the Actions column.

Step 2: Change the space status

Under Status, change the value from Active to one of the following: 
  1. Inactive (permanent): this will make the space permanently inactive.
  2. Inactive (temporary): this will make the space inactive only for the selected dates. 

inactive_space2b


Step 3: Configure the inactivity dates

  • If you selected Inactive (permanent) in the previous step, the inactivity period will start by default on today’s date. If you want the permanent inactivity period to start at a later date: 
    • Click on the Configure button.
    • In the popup window that appears, select the desired Start Date using the date picker.
    • Click Complete to apply the new start date.
screenshot-inactive1
  • If you selected Inactive (temporary), click on the Configure button to set the inactivity period, and set up the following fields: 
    • Multiple days:
      • Select No if you wish to make the space inactive for one day only.
      • Select Yes to make it inactive for several days.
    • Initial date:
      • Select the start date of the inactivity period.
    • End date (if “Multiple days” is selected):
      • Select the end date of the inactivity period.
      • Leave this field empty if you want the inactivity period to continue indefinitely.
    • Repeat (if “Multiple days” is selected):
      • Select No if you don’t want any recurrence pattern.
      • Select Weekly to make the space inactive every week on the same day as the initial date (e.g., every Monday).
      • Select Monthly to make the space inactive every month on the same date as the initial date (e.g., the 10th of every month).
    • To add more inactivity periods:
      • Click on the Add period button.
      • You can add up to 3 inactivity periods per space.
    • Click Complete once you have finished configuring the period
screenshot-inactive2

Step 5: Save your changes

After configuring the status, click on the Update button at the bottom of the page to save the settings.

By following these steps, you can easily manage the availability of your spaces in Ronspot, ensuring that they are active or inactive as needed, whether on a permanent or temporary basis.