Skip to content
  • There are no suggestions because the search field is empty.

How to Restrict a Spot to Specific Users

Control access to specific spots by restricting them to certain users or groups. An optional functionality enables you to lift these restrictions after a specific time if it hasn’t been reserved by any of the prioritized users.

Table of Contents

  1. Restrict a Spot to Selected Employees and Groups
  2. Lift Restrictions After a Specific Time (Optional)

 

Restrict a Spot to Selected Employees and Groups

Step 1: Access the Spot Settings

  • Log in to the Ronspot admin panel.
  • Navigate to Parking Spaces, Desks, or Meeting Rooms depending on the type of spot you want to restrict.

Step 2: Choose a Spot

  • Locate the spot you wish to restrict and click on the Modify button.

Step 3: Enable Restriction

  • In the spot settings, find the Restrict by Users section
  • Switch it to Yes.

Step 4: Configure the Restriction

  • After enabling restriction, click on the Edit button. A pop-up window will appear.
  • Select Employees/Groups
    • In the dropdowm, choose the employee(s) and/or group(s who should have exclusive access to book this spot.
    • Note: If an employee appears greyed out, it means they are already included by the current selection of groups.
  • Click OK to save the changes.
    • The spot will now be available only to the selected employees and groups.

 

Lift Restrictions After a Specific Time (Optional)

Step 5: Access the Spot Settings

  • Navigate to Parking Spaces, Desks, or Meeting Rooms depending on the type of spot you want to restrict.

Step 6: Choose a Spot

  • Locate the spot you wish to restrict and click on the Modify button.

Step 3: Find the 'Lift Restrictions' Option

  • In the spot settings, find the Lift Restrictions section

If this option is not visible, you need to enable it:

  1. Go to Zones/Maps
  2. Select the relevant zone and click on Edit
  3. Go to the Advanced tab
  4. Switch the option Allow Spot Restrictions to be Lifted to Yes.
  5. Click 'Update'

Step 4: Set the Time to Lift Restrictions

  • Move the selector to choose the time at which the restrictions will be lifted.
  • Prior to this time, only the selected employees will be able to book the spot.

Example: If you set the time to 14:00, Day -2, the spot will remain restricted to selected employees until 14:00, two days before the booking date. After this time, if none of the selected employees have booked the spot, it will become available to all employees.

Step 5: Save the Changes

  • After configuring the restriction settings and optional lifting time, click on "Update" to save the changes.

By following these steps, you can ensure that specific desks or parking spaces are reserved for certain employees or groups, while also allowing for flexibility by lifting restrictions if the space remains unbooked by a specified time. This feature helps manage space allocation more effectively and ensures that all employees have a fair opportunity to book available spots.