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How to set space availability

In Ronspot, you can control how far in advance a space is available for booking and the specific time when new spaces become available each day. 

Step 1: Navigate to 'Desks', 'Parking spaces', or 'Meeting rooms'

  • Log in to the Ronspot admin panel.
  • Navigate to the section relevant to the space you want to edit:
    • Spaces > Desks
    • Spaces > Parking spaces
    • Spaces > Meeting rooms

Step 2: Select and edit your spot

  • Find the spce you want to configure in the list.

  • Click on the space name or the edit icon in the 'Actions' column.

Step 3: Configure space availability settings

screenshot-available-days2

On the space’s editing page, set the following fields:

  • Available days: This field determines the number of days in advance a space will be available for booking on the calendar.

    • Desks and parking spaces: up to 90 days.
    • Meeting rooms: up to 365 days.

Tips:

  • By default, this rule is based on calendar days. If you prefer to use business days and exclude weekends and public holidays from the booking window, navigate to Spaces > Zones / Maps, click Edit, go to Advanced, and enable the setting Exclude closing dates from available days.

  • This rule applies to all users. To set booking priorities by restricting the booking window for specific users, we recommend creating different user groups in Users > Group settings and configuring the Available days limit within each group’s settings.

  • Space available time: This setting specifies the exact time when a new day becomes available for booking in the calendar.

Example: If you set Available days to 7 and Space available time to 18:00

  • The calendar will display 7 available days before 18:00.
  • The calendar will display 8 available days after 18:00.
  • Click Update

Step 4: Repeat for other spaces

If you have multiple spaces to configure, repeat the above steps for each one.

 

By following these instructions, you can effectively manage how far in advance spaces are available for booking and ensure that new availability aligns with your organisation's needs.