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How to Set Spot Availability

In Ronspot, you can control how far in advance a spot is available for booking and the specific time when new spots become available each day. 

Step 1: Navigate to 'Desks', 'Parking Spaces', or 'Meeting Rooms'

  • Log in to the Ronspot admin panel.
  • Navigate to the section relevant to the spot you want to edit: Desks, Parking Spaces, or Meeting Rooms.

Step 2: Select and Edit Your Spot

  • Find the spot you want to configure in the list.
  • Click the Edit button next to the selected spot.

Step 3: Configure Spot Availability Settings

On the spot’s editing page, set the following fields:

  • Available Days: This field determines the number of days in advance a spot will be available for booking on the calendar.

    • Desks and Parking Spaces: Up to 90 days.
    • Meeting Rooms: Up to 365 days.

Tips:

  • By default, this rule is based on calendar days. If you prefer to use business days and exclude weekends and public holidays from the booking window, navigate to Zones / Maps, click Edit, go to Advanced, and enable the setting New Bookable Day Respects Office Closures.

  • This rule applies to all users. To set booking priorities by restricting the booking window for specific users, we recommend creating different user groups in Group Settings and configuring the Available Days limit within each group’s settings.

  • Spot Available Time: This setting specifies the exact time when a new day becomes available for booking in the calendar.

Example: If you set Available Days to 7 and Spot Available Time to 18:00

  • The calendar will display 7 available days before 18:00.
  • The calendar will display 8 available days after 18:00.
  • Click Update

Step 4: Repeat for Other Spots

If you have multiple spots to configure, repeat the above steps for each one.

 

By following these instructions, you can effectively manage how far in advance spots are available for booking and ensure that new availability aligns with your organization's needs.