Skip to content
  • There are no suggestions because the search field is empty.

How to set up Wi-Fi integration in Ronspot

Ronspot Wi-Fi integration allows organisations to enable automatic employee check-ins based on proximity to specific Wi-Fi networks. This feature enhances the user experience by simplifying the check-in process.

Requirements & Important Notes

  1. App version requirement

    • Wi-Fi check-in is only supported on the Ronspot mobile app (Android or iOS), version 13.0.0 or later.

  2. Employee app permissions: Employees must explicitly grant permission to allow Wi-Fi-based check-ins:

    • To do this, they should: go to the Profile tab and toggle the Allow check-in with Wi-Fi switch to enable the feature

  3. Location permissions and data handling

    • Ronspot collects Wi-Fi network name (SSID) and identifier (BSSID) to determine proximity to the booked space.

    • Precise location permission is required by the app to access Wi-Fi data.

    • This information is used only at check-in time and immediately discarded after check-in.

    • Ronspot does not collect or store your exact GPS coordinates.

  4. Background service
    1. Wi-Fi-based check-in works even when the app is not open, as long as location permission is granted and the app runs in the background.

Step 1: Go to ‘Account > Integrations'

  • In the sidebar menu, go to Account > Integrations.

Step 2: Add a new Wi-Fi integration

  • Click Add Integration

  • Select Wi-Fi as the integration type.

Step 3: Name the Wi-Fi integration

  1. Give your integration a recognisable name (e.g. "Floor 2 Wi-Fi"). 

  2. Click Save.

wifi1

Step 4: Select 'Connect zones'

  • In the Actions column for the Wi-Fi integration, click the Connect zones icon (second icon). 

wifi2

Step 5: Add a new Wi-Fi mapping

  • Click the Add Wi-Fi mapping button

Step 6: Define the mapping type

  • Choose what you want to map:

    • Wi-Fi network names (SSID):

      • SSID is the name you see when scanning for Wi-Fi networks on your device (e.g., Ronspot-Wifi-5G).

    • or Wireless access point identifiers (BSSID):

      • BSSID is the unique identifier for a specific router or access point (e.g. a MAC address like 34:22:64:11:AC:9F).

wifi4

Step 7A: Configure the mapping (for SSID)

  1. Enter a Mapping name (for internal reference).

  2. Select one or more Zones to associate with this mapping.

  3. Enter the SSID value.

  4. Optionally, click "Add another Wi-Fi network" if needed.

  5. Click Apply.

ssid

Step 7B: Configure the mapping (for BSSID)

  1. Enter a Mapping name (for internal reference).

  2. Select one or more Zones to associate with this mapping.

  3. Enter the BSSID value.

  4. Optionally, click "Add another BSSID" if needed.

  5. Click Apply.

bssid

Notes:

  • Each SSID or BSSID can only belong to one mapping
  • You may add multiple mappings for different zones or access points (repeat steps 5 to 7)

Step 8: Go to ‘Spaces > Zones and maps'

  • Navigate to Spaces > Zones and maps in the Admin Panel.

Step 9: Edit a zone

  • Click on the zone you wish to update.

Step 10: Enable Wi-Fi check-in

  • Go to the Check-in tab.

  • In the Check-in Type dropdown, select Wi-Fi.

  • Click Update to apply the changes.

wifi6

Notes:

  • If you selected multiple zones for your mapping, make sure to individually edit each of these zones and repeat steps 9 and 10 for each one.

That's it! We recommend testing the setup with a few pilot users to ensure your SSID/BSSID mappings are correctly configured. If you need further assistance, please contact Ronspot Support.