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How to set up Wi-Fi integration in Ronspot

Ronspot Wi-Fi integration allows organisations to enable automatic employee check-ins based on proximity to specific Wi-Fi networks. This feature enhances the user experience by simplifying the check-in process.

Requirements & Important Notes

  1. App version requirement

    • Wi-Fi check-in is only supported on the Ronspot mobile app (Android or iOS), version 13.0.0 or later.

  2. Employee app permissions: Employees must explicitly grant permission to allow Wi-Fi-based check-ins:

    • To do this, they should: go to the Profile tab and toggle the Allow check-in with Wi-Fi switch to enable the feature

  3. Location permissions and data handling

    • Ronspot collects Wi-Fi network name (SSID) and identifier (BSSID) to determine proximity to the booked space.

    • Precise location permission is required by the app to access Wi-Fi data.

    • This information is used only at check-in time and immediately discarded after check-in.

    • Ronspot does not collect or store your exact GPS coordinates.

  4. Background service
    1. Wi-Fi-based check-in works even when the app is not open, as long as location permission is granted and the app runs in the background.

Step 1: Go to ‘Account > Integrations'

  • In the sidebar menu, go to Account > Integrations.

Step 2: Add a new Wi-Fi integration

  • Click Add Integration

  • Select Wi-Fi as the integration type.

Step 3: Name the Wi-Fi integration

  1. Give your integration a recognisable name (e.g. "Floor 2 Wi-Fi"). 

  2. Click Save.

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Step 4: Select 'Connect zones'

  • In the Actions column for the Wi-Fi integration, click the Connect zones icon (second icon). 

wifi2

Step 5: Add a new Wi-Fi mapping

  • Click the Add Wi-Fi mapping button

Step 6: Define the mapping type

  • Choose what you want to map:

    • SSID (Wi-Fi Network Name):

      • SSID is the name you see when scanning for Wi-Fi networks on your device.

      • e.g., Ronspot-Wifi-5G

    • BSSID (Wireless Access Point Identifier):

      • BSSID is the unique identifier for a specific router or access point.

      • e.g. a MAC address like 34:22:64:11:AC:9F

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Step 7: Configure the mapping

  1. Enter a Mapping name (for internal reference).

  2. Select one or more Zones to associate with this mapping.

  3. Enter the SSID or BSSID value.

  4. Optionally, click "Add another Wi-Fi network" or "Add another BSSID" if needed.

  5. Click Apply.

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Notes:

  • Each SSID or BSSID can only belong to one mapping
  • You may add multiple mappings for different zones or access points (repeat steps 5 to 7)

Step 8: Go to ‘Spaces > Zones and maps'

  • Navigate to Spaces > Zones and maps in the Admin Panel.

Step 9: Edit a zone

  • Click on the zone you wish to update.

Step 10: Enable Wi-Fi check-in

  • Go to the Check-in tab.

  • In the Check-in Type dropdown, select Wi-Fi.

  • Click Update to apply the changes.

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Notes:

  • If you selected multiple zones for your mapping, make sure to individually edit each of these zones and repeat steps 9 and 10 for each one.

That's it! We recommend testing the setup with a few pilot users to ensure your SSID/BSSID mappings are correctly configured. If you need further assistance, please contact Ronspot Support.