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How to view availability

Viewing availability is essential to efficiently plan your workdays. This guide will explain how to view availability in Ronspot using the calendar and map views.

1. Viewing availability from the calendar

The calendar view is a straightforward way to check availability across different zones and dates.

1. Go to the calendar

  • Navigate to the Calendar section using the navigation pane.

2. Select a zone

  • At the top of the calendar, there is a dropdown menu to select the desired zone. Choose the zone where you want to view availability.

3. Understanding the icons

  • green-dot  Indicates available spaces.
  • crossed-circle  Indicates no availability.
  • D1  Represents a booking.
  • refresh  Calculate week availability.

4. Apply filters (optional)

  • Click on the funnel icon to set your search filters. to narrow down your search by:
    • Start/end time
      • spaces available for the selected timeframe will be shown, including those with longer timeslots (as long as the selected time falls within the available slot) and spaces bookable for the full day
    • Facility (for desk zones only)
      • if a zone contains both desks and meeting rooms, select the resource types you want to filter
    • Type/fuel (for parking zones only)
      • if you have different vehicle types registered on your Ronspot account, select the space types you are looking for
    • Tags
      • if you select multiple tags, Ronspot will only show spaces that include all selected tags (AND condition)

  • Once you're done, click the Apply button at the bottom of the pop-up.

    •  

      The calendar availability will update instantly based on your selected filters.
    • The number of active filters will be displayed on the funnel icon.
    • To reset your filter selection, click on the funnel icon and then the Clear button.

    View-availability

     

    2. Viewing availability from the map

    The map view provides a visual representation of the availability of spaces, allowing you to see the exact location of available spots.

    1. Go to the map

    1. From the calendar, click on an available day and select Go to map.

    2. Understanding the colour codes

    The map uses color codes to indicate availability:
    • Green: Available
    • Red: Occupied
    • Blue: Your booking
    • Grey: Unavailable (inactive or restricted)

    View-availability-2

        3. Use filters to narrow down your search (optional)

        • Similar to the calendar view, you can click on the funnel icon and use filters to narrow down your options by:
          • Start/end time
            • spaces available for the selected timeframe will be shown, including those with longer timeslots (as long as the selected time falls within the available slot) and spaces bookable for the full day
          • Facility (for desk zones only)
            • if a zone contains both desks and meeting rooms, select the resource types you want to filter
          • Type/fuel (for parking zones only)
            • if you have different vehicle types registered on your Ronspot account, select the space types you are looking for
          • Tags
            • if you select multiple tags, Ronspot will only show spaces that include all selected tags (AND condition)

        • Once you're done, click the Apply button at the bottom of the pop-up.

          • The map availability will update instantly based on your selected filters.

          • The number of active filters will be displayed on the funnel icon.

          • To reset your filter selection, click on the funnel icon and then the Clear button.

               

              Whether you prefer the calendar or map view, Ronspot provides intuitive tools to help you easily check availability and plan your bookings. By understanding the icons and color codes and using filters, you can efficiently find and reserve the perfect space to meet your needs.